POSITION SUMMARY:

The Orange County Community Foundation (OCCF) is seeking a team player who is a highly motivated and detailed oriented, for our Operations Manager position.

Reporting to the Director of People and Culture, the Operations Manager responsibilities include supporting the planning and implementation of short-term and long-term operational projects, processes and programs associated with OCCF’s vision and strategy. In addition, the Operations Manager will be involved and managing various day-to-day processes and administrative functions of the Human Resources and Information & Technology departments.

ABOUT ORANGE COUNTY COMMUNITY FOUNDATION:

The Orange County Community Foundation partners with generous individuals, families, nonprofits and businesses to fulfill their philanthropic objectives while supporting the causes they care about most. The Foundation has awarded more than $900 million in grants and scholarships in Orange County, across the country and around the world since its inception in 1989.

OCCF’s team is an innovative, highly mission-driven group focused on driving impact and facilitating the connection of Orange County residents to philanthropy. OCCF’s work ranges from helping veterans return to civilian life to providing at-risk teens with opportunities to overcome the challenges of poverty.

OCCF’s mission is to inspire a passion for lifelong philanthropy, faithfully steward the intentions of our donors, and catalyze sustainable community impact.

OCCF at a Glance

Annual grantmaking of $80 million, ranking in the top 2 percent in grant activity among 780 U.S. community foundations.

Home to more than 625 charitable funds benefiting a wide range of causes.

Total assets of $530 million, ranking in the top 7 percent in assets among U.S. community foundations.

Average annual contributions exceeding $100 million.

Recipient of a 4-star Charity Navigator rating for sound fiscal management and commitment to accountability and transparency.

RESPONSIBILITIES:

Operations

• Analyze and improve organizational processes and workflows.
• Builds, distributes and maintains the annual strategic business planning template
• Leads and manages the annual raffle report process.
• Manages vendor contract list to ensure timely renewals and/or cancellations.
• Track vendor pricing, rebates, and service levels.
• Reviews all operational invoices and ensures they are submitted for payment.
• Coordinates and tracks harassment and compliance training.
• Assist with All Staff Retreat planning and execution.
• Assist with the deployment and management of employee assessments and surveys.
• Maintain a safe and healthy work environment by establishing, following, and enforcing standards and procedures, complying with legal regulations.
• Serving as a point of contact for teams and committees when multiple departments are assigned to the same project to ensure team actions remain in synergy.
  • Business Continuity Plan Committee
    • Maintains BCP emergency supplies and PPE
    • Updates BCP Plan
  • Equity and Justice Workgroup
  • Values Committee

Administrative

• Manages general administrative duties including:
  • Processing expense reports
  • Coordinating the onboarding and offboarding of staff.
• Manages and maintain the daily schedule of Director of People & Culture and the Information & Technology leader (meetings, travel, materials, expenses).
• Supports the administration of health benefits and open enrollment.
• Supports 403(b) retirement plan administration.
• Maintains and updates employee rosters.

Project Management

• Leads projects from requirements definition through deployment, identifying schedules, scopes, budget estimations, and project implementation plans, including risk mitigation. Projects include Accreditation, Business Planning, HR and IT focused projects.
• Coordinate internal and external resources, ensuring projects remain within scope, schedule, and defined budgets, in collaboration with staff from various functional departments
• Analyze project progress and, when necessary, adapt scope, timelines, and costs to ensure that project team adheres to project requirements.
• Establish and maintain relationships with appropriate stakeholders, providing day-to-day contact on project status and changes.
• Report project outcomes and/or risks to the appropriate management channels as needed—escalating issues as necessary based on project work plans.
• Adjusting schedules and targets on the project as needs or financing for the project change.
• Delegating tasks on the project to employees best positioned to complete them.
• Making effective decisions when presented with multiple options for how to progress with the project.
• Other projects and duties as assigned.
• Acts as backup support to the Office of the EVP/COO on an as needed basis.

MINIMUM QUALIFICATIONS:

Education

• Bachelor’s degree in business management, Business Administration, or related field required

Experience

• Five (5) years of related field required.
• Two (2) or more years of experience leading projects including project development. implementation, reporting, schedules, and risk management.
• Excellent communication skills.
• Demonstrated track record of project management.
• Strong Interpersonal skills, organizational and leadership skills, advanced computer skills and ability to work effectively with staff (including training, monitoring and evaluating performances)
• Experience facilitating meetings and presenting to a broad range of audiences and levels.
• Experience leading committees.

COMPENSATION & BENEFITS:

The ability to work for an organization with a phenomenal mission, positive team-oriented work environment, a competitive salary (commensurate with experience) well as incredible benefits including Medical, Dental & Vision, 403(b) retirement plan with automatic contribution by the organization, 2 weeks of vacation, 2 weeks of PSL, 10 annual paid holidays and the opportunity for a 9/80 work schedule.

TO APPLY:

For immediate consideration, please apply with your resume and cover letter, formatted in Microsoft Word, via: [email protected] to the attention of Sharon Johnson, Director of People and Culture.

Review of applications, nominations, and expressions of interest will begin immediately and continue on a confidential basis until an appointment is made. The deadline to apply is December 10, 2022.

WORK LOCATION: (Position not available for remote work)

4041 MacArthur Blvd, Suite #510

Newport Beach, CA 92660

Orange County Community Foundation is an Equal Opportunity Employer and encourages diversity and equity in all facets of the organization’s work. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other protected class.